Liverpool University Drama Society

Committee

Mark Rawle - Co-President
Sarah Ritchie - Co-President
Harriet Clay - Treasurer
Liz Ford - Co-Secretary
Owen Scrivens - Co-Secretary
Laura Astin - Social Secretary
Alex Morris - Co-Publicity & Marketing Officer
Ciara Clifford - Co-Publicity & Marketing Officer
Chris Neary - Chief Technical Officer

If you would like to contact the Drama Society please email us at info@liverpooldrama.com. However if you would like to contact one of the Co-Presidents directly then e-mail them at markrawle@hotmail.com or killer_fringe@hotmail.com.

INTRODUCTORY MEETING Q&A

For anybody who was unable to attend the Introductory Meeting, we have listed answers to a few questions that came up, which you may be wondering yourself:

Q. I missed the introductory meeting, can I still audition?
A. Yes of course you can! You won't be penalised for missing the meeting (we realise there's a lot going on this week!).

Q. Can I audition for more than one play?
A. Yes you may audition for as many plays as you like and you won't be put at any disadvantage.

Q. Do I need to be at the auditions for the entire length of time they go on for?
A. No, the times listed for auditions are the times that the directors will be available to audition people. As an auditionee you just need to come in for a short drop in audition which should take around 10-30mins (depending on the queue) at any time between the listed audition times.

Q. Do I need to come to both days of auditions?
A. No you only need to drop in once over the two days of auditions.

Q. Do I need to prepare anything beforehand?
A. No, scripts will be provided by the director conducting the auditions. The only exception to the rule is ROMEO AND JULIET, for which you are more than welcome to pre-prepare a Shakespearean monologue - don't panic though! There will still be plenty of scripts at the audition for you to read from, and you won't be missing out if you don't have time to prepare something beforehand.

Q. If I get in, how often are rehearsals?
A. It depends entirely on the size of your part and the director - bigger parts will need to be at more rehearsals, but a good rule of thumb is around 2-4 nights per week. The society is all students, so rehearsals are done at times that don't clash with lectures (i.e. between around 6pm and 11pm) and should be flexible enough to allow other commitments (though as performance dates get closer, expect your time in rehearsal to go up!).

Q. Can I be in more than one play?
A. Easy tiger! Leave some parts for the rest of us! While it has been done on the odd occasion, we'd strongly advise directors against this. If you get call-back auditions for more than one play, we'll ask you to write your preferred play down in a sealed envelope following your call-backs. The directors will then meet to finalise their casts and if you're talented/lucky enough to be on two directors cast lists then we open your envelope and you'll be given your first choice of play/part cast in - so you won't miss out.

Q. What's a call-back?
A. A call-back audition is 'round two' of auditions for those people whom the director would like to see again, normally with a view to deciding who to cast in close-run parts. If you get a call-back, be pleased, it's a good thing! If you don't get a call-back, don't despair as it may be the director is already sure of his/her decisions.

MINUTES

Please feel free to view the minutes of any committee meeting. If you have any comments, suggestions for discussion at a meeting, or you would like to be a guest at a meeting to discuss an agenda please email info@liverpooldrama.com and entitle your email "FAO secretary".

Committee Meeting Minutes – Thursday 01 May 2008

Present were Mark Rawle and Sarah Ritchie (co-presidents), Owen Scrivens and Liz Ford (co-secretaries), Harriet Clay (treasurer), Alex Morris (co-publicity and marketing officer), Laura Astin (social secretary).

• Handover to new committee discussed
o Mark to sort out access to email account
o Ongoing events such as LUDAAs, Edinburgh mean that handover is not practical for certain roles and should be left ‘til September
o Attempts will be made to give everyone on the committee access to edit the liverpooldrama website but the guild website cannot be edited by the new committee until September as they need to be trained.
o Sarah Ritchie to handover role to Alex immediately as she new role.
o Facebook group admins to be changed over to the new committee on September 01 2008
o Sarah and Mark to discuss presidential handover with Jonny and Paddy

• New Constitution
o Old constitution discussed, to be used as a template for new constitution if it can be located
o If not we will start afresh
o Our 2nd meeting of the new term in September we will dedicate to the constitution.
o We will have Christmas 2008 as a provisional deadline for completion of the new constitution.
o Initial thoughts on important areas for constitution included:
 Principles of Drama Soc
 Membership – entitlements
 Officers – roles and duties (also to be published on the website with photos and contacts of current officers)
 Meetings – what and how often?
 Special circumstances – such as dealing with problems and complaints
 Relations with the Guild/other parties

• Plan for 2008/2009 Discussed (See 'About' section)

• Pitches discussed including:
o the deadline for term 1 pitches of 23rd May 2008
o The content of the email to be sent out to all members regarding pitches
o Email to be drafted by Sarah and Mark
o When to interview potential directors – the following week after deadline. It was noted that the Treasurer will be absent but contactable for the interviews.

• Events
o The Halloween Ghost Tour
 How to run this event was discussed, it was decided that the opportunity to run/be involved in the Ghost Tour will be sorted in meetings/workshops next term.
 The event will receive support from the committee to make sure it is seen through.

• Fresher’s Fair will be discussed as soon as possible with both publicity and marketing officers present at a committee meeting.

Typed by Liz Ford (co-secretary 2008/2009) 03/05/08